Project Coordinator

Creative Studio

Your future desk :)

About You

 

You, as the perfect fit for this role, are someone who thrives on keeping things organized and paying attention to the finer details.

You bring a methodical approach and a touch of perfectionism, making sure every part of a project fits just right.

Your friendly and social nature shines in client interactions, where you make people feel heard and valued.

Taking notes isn't just a task for you; it's a way of capturing the little things that can make a big difference.

Your communication is clear and straightforward, turning complex ideas into plans that everyone can follow.

In a nutshell, you bring a great mix of organization, attention to detail, friendliness, and a personal touch that fits perfectly with our creative team.

_ REQUIREMENTS

  • Native/near-native English proficiency (mandatory).

  • Minimum of 2 years of professional experience, preferably in creative/branding agencies.

About Us

 

We are INSIGHT OUT, a creative agency specializing in 3D animations and B2B campaigns, with a unique focus on US-based health tech companies, particularly in the dental industry.

As a small team, we exclusively work with a selected group of clients, prioritizing quality in both our work and relationships with colleagues, collaborators, and clients.

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Our studio, located in the Born district near Parc de la Ciutadella, offers perks such as specialty coffee, a dog-friendly environment, and free healthy breakfasts.

About the Job

 

This is a full-time, in-person role, five days a week, with remote work only in exceptional circumstances. The ideal candidate will start in early February at the latest.

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Main Tasks:

_ CLIENT MANAGEMENT

  • Project Proposal and Definition: Understand project goals, collaborate on proposals, and create a clear Statement of Work (SOW).

  • Client Communication and Coordination: Regularly inform clients, schedule meetings, and showcase completed milestones.

  • Meeting Recap and Feedback Collection: Summarize key points and collect structured client feedback.

  • Quality Assurance and Project Delivery: Review projects, coordinate timely deliveries, and manage financial aspects.

_ PROJECT MANAGEMENT

  • Initial Project Setup: Gather necessary information and materials, and set up projects on internal platforms.

  • Conveying Client Feedback: Summarize internal team meetings and collect structured feedback.

  • Proactive Timeline Management: Review and update project timelines, work closely with internal teams, and update project management systems.

  • Collaborators Onboarding: Create Statements of Work for collaborators and facilitate ongoing communication.

Recruitment Process

 

  1. Start by completing the application form.

  2. We will meticulously review all submitted CVs.

  3. If you're shortlisted, you'll be invited to take a skills evaluation test.

  4. Successful candidates will proceed to an in-person interview.

"Twenty years from now, you will be more disappointed by the things you didn't do than by the ones you did" - Mark Twain